WickedFile vs Melio
Which Is Right for Your Auto Repair Shop?
Your shop processed hundreds of parts invoices last month. Somewhere in that stack, a core credit is missing and a duplicate charge slipped through. Melio can pay those bills faster — but it can't tell you which ones are wrong.
AI-powered AP reconciliation purpose-built for auto repair. Matches every part on every invoice to every repair order. Catches overcharges, missing credits, and pricing errors before you pay.
Simple, affordable bill pay for small businesses across every industry. Pay vendors by ACH, card, or check. Sync with QuickBooks. Manage cash flow with batch payments and a mobile app. Free tier available.
Core Return Tracking and RO-to-Invoice Matching
Melio can sync vendor credits from QuickBooks Online, letting you apply existing credits when paying bills. But every credit is a generic line item — no distinction between a core return, a warranty adjustment, or a pricing correction. Melio also has no concept of a repair order. A part ordered but never billed to a customer, or a core returned but never credited on your statement — Melio cannot detect either one.
WickedFile's AI is trained specifically for auto repair. It distinguishes core returns from warranty credits, flags missing credits automatically, and matches every parts invoice line item back to the repair order it belongs to. If a part was ordered but never billed to a customer — whether from process gaps, technician errors, or internal theft — the system catches it before the losses compound.
Shop Management System Integration
Melio integrates with QuickBooks Online, QuickBooks Desktop, Xero, and Amazon Business — solid accounting connections for general bill pay. But Melio has no connection to any shop management system. If your shop runs on Tekmetric or Shop-Ware, there is no way for Melio to access your repair order data, parts history, or vendor statement details.
WickedFile plugs directly into the platforms independent shops actually use — Shop-Ware, Tekmetric, Mitchell 1, Protractor, NAPA TRACS, Fullbay, and RO Writer — plus QuickBooks and your bank and credit card feeds. Every invoice, every RO, and every vendor statement flows into one centralized hub without manual re-entry.
Payment Flexibility vs. Profit Protection
This is where Melio genuinely shines. Pay vendors by credit card even when they only accept checks — earning rewards and extending your cash float. Schedule batch payments, pay from your phone, split bills into installments, and make international payments. For managing cash flow, Melio delivers real value.
WickedFile doesn't process payments — that's not its purpose. Instead, it continuously scans your invoices, repair orders, vendor statements, and accounting data to surface discrepancies your team would never find manually. WickedTrackers lets you set custom monitoring criteria and receive scheduled email alerts. When issues surface, assign tasks to team members directly within the platform.
+ $0.50/extra ACH · 2.9%/card
5-location operator processing 60+ vendor payments/month:
Melio Core plan = $25/mo + extra ACH fees + 2.9% on card payments.
WickedFile = $299/mo flat, with auto-repair reconciliation Melio can't provide at any price.
Choose WickedFile if you...
→ Run an auto repair shop losing money to unbilled parts, uncredited cores, or vendor errors → Spend hours manually reconciling vendor statements → Operate multiple locations and need standardized AP → Suspect parts theft or vendor overcharges → Use Tekmetric, Shop-Ware, Mitchell 1, Fullbay, or Protractor
Co-founded by Bob Saladna after he lost $180,000 to parts theft at his own shop.
Co-founded by Bob Saladna after he lost $180,000 to parts theft at his own shop.
Choose Melio if you...
→ Need simple, low-cost digital bill pay for your small business → Span multiple industries and need one bill pay platform → Want to pay vendors by card or schedule payments from your phone → Need international payment capabilities → Are comfortable managing reconciliation manually or with a separate tool
Stop Paying Bills You Haven’t Verified
Every invoice your shop pays without proper reconciliation is a gamble.
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