WickedFile vs Stampli
Which AP Tool Is Right for Your Auto Repair Shop?
Stampli is one of the highest-rated AP automation platforms on the market. It earned that reputation for good reason. But here is the problem: it was never designed to protect the profits of an auto repair shop.
AI-powered AP reconciliation purpose-built for auto repair. WickedFile was built for auto repair - because your shop doesn't just need faster invoice processing. You need to know where your money is going.
Top-rated procure-to-pay platform built for finance teams across every industry. Automates invoice capture, approval workflows, and payments with Billy the Bot AI assistant. 70+ ERP integrations. Quote-based pricing, no free trial.
CORE DIFFERENCE
If your business depends on tracking core returns, matching parts to repair orders, and catching the financial leaks unique to auto repair, WickedFile is the better fit. If you need a broad procure-to-pay suite with international payments and multi-entity corporate support, Stampli is worth evaluating.
Category
WickedFile ✦
Stampli
Best for
Auto repair shops
Mid-market and enterprise finance teams
Starting at
$299/mo flat
Quote-based (not published)
Key strength
AI parts-to-RO matching
Broad P2P automation, 70+ ERPs
Key limitation
Auto repair only
No RO/core/shop features
Free tier
500-page trial
None
Core Return and Credit Tracking
When your shop returns a core to the vendor, you need to know that the credit actually shows up on your next statement. WickedFile’s AI is trained to distinguish between core returns, warranty credits, and standard vendor credits. It automatically flags when a core credit is missing, so you can follow up before the money disappears.
Stampli processes credits as generic line items. It sees a credit on a vendor statement and recognizes money coming back to you, but it has no intelligence to determine whether that credit represents a core return, a warranty adjustment, or a pricing correction. Multiple Stampli users have also reported persistent issues with the platform’s credit memo functionality.
A single missed $200 core credit requires roughly $3,175 in new sales just to break even. WickedFile catches these automatically. Stampli cannot.
Repair Order-to-Invoice Matching
Every part ordered should trace back to a repair order and ultimately to a customer who was billed for it. WickedFile automatically matches parts invoice line items back to the RO they belong to. If a part was ordered but never billed to a customer, the system flags it. If a technician logged a job but did not link the part to the RO, you will know about it.
Stampli offers two-way and three-way PO matching, which means it can match an invoice to a purchase order and a goods receipt. That is valuable for standard procurement. But Stampli has no concept of a repair order. It cannot connect a parts purchase to the specific vehicle, job, or customer it was intended for.
Profit leaks do not always come from bad actors. A part ordered but never billed, a vendor credit lost in emails, an invoice paid twice. Each one is small. Together they drain thousands.
Shop Management System Integration
WickedFile plugs directly into the platforms most independent repair shops actually use: Shop-Ware, Tekmetric, Mitchell 1, NAPA TRACS, Protractor, Fullbay and RO Writer. It also connects to QuickBooks and your bank and credit card feeds. Every invoice, every RO, and every vendor statement flows into one centralized hub without manual re-entry.
Stampli integrates with over 70 ERPs, which is genuinely impressive for enterprise finance teams. For the automotive sector specifically, it integrates with Dealertrack DMS. But Dealertrack is a dealership management system, not an independent repair shop platform. If your shop runs on Tekmetric or Shop-Ware, Stampli has no way to pull your repair order data.
Disconnected systems force manual cross-referencing between your SMS, AP tool, and accounting software. That manual process is exactly where errors, missed credits, and fraud hide.
Proactive Profit Protection vs. Invoice Processing
Stampli streamlines the invoice lifecycle. It captures invoices, codes them, routes them for approval, and facilitates payment. It does this efficiently and with strong AI assistance from Billy the Bot. If your goal is to speed up how quickly your team processes and pays bills, Stampli delivers.
WickedFile takes a fundamentally different approach. Instead of just processing invoices faster, it continuously scans across your invoices, repair orders, vendor statements, and accounting data to find discrepancies. Its WickedTrackers feature lets you set custom monitoring criteria and receive scheduled email alerts when issues are detected. When a problem surfaces, you can assign a task to a team member directly within the platform.
Generic AP automation speeds up paying your bills. WickedFile automates the reconciliation work your back-office team cannot keep up with — and surfaces the profit leaks they would never have time to find manually.
WickedFile
Stampli
Quote-based
- Pricing depends on invoice volume, number of users, and selected modules (AP, Procurement, Payments, Vendor Management, Cards)
- No published pricing
- No free trial
- Contact sales for a custom quote
Choose WickedFile if you are:
Choose Stampli if you are:
Both automate AP. Only one was built for auto repair.
Ready to see what is hiding in your back office? Book a demo and find out.
No commitment · No per-user fees · 500 free pages